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Should I use order management software?

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To be fair, most of us begrudge paying out for stuff we don't need. So is order management software really worth investing in? How do you know if your business even needs it? What benefits will you see? Is it a magical unicorn that's gonna transform your biz overnight? So many questions. We're gonna unpack all of this here.

 

How to know if your business needs order management software

 

1. You're selling from multiple channels

If you're selling from a variety of places (Amazon, eBay, Etsy, webstore), and you're having to log into each system separately to deal with orders, that could get complicated very quickly. And you end up feeling like this most days:

via GIPHY

Mikhail Ledvich observes that "typically, companies start investigating OMS [order management system] solutions when they are looking to add a second or third sales channel."

If you're already selling on 3 or more channels without an OMS, you're a trooper. But think how much easier it would be to have one interface to log into where you can manage all your orders in one place. You'd be back to running one business instead of three!

 

2. More errors are creeping into your order management process

If you're finding mistakes are becoming common, you either need to fire the culprits or take a close look at your ways of doing stuff. It's more likely that your perfectly competent team are struggling with too much to do. If you're using manual processes for everything, from checking orders to emailing tracking info, that not only increases the workload, but the risk of human error.

If it's mistakes that lead to delays and buyers receiving the wrong orders, take cover. One slip-up is enough to wake the beast that is customer wrath. Next thing you know, they're flocking to social media to tell everyone how rubbish your business is which is . . . kinda awkward to say the least.

On a lighter note: having an automated, simplified order management system may be just the thing you need to ease the workload, save time, and get things back on track.

 

3. You're struggling to keep up with customer demand

Mikhail Ledvich lays out the issues that show your business is struggling to keep up:

  1. Your staff have to work overtime to dispatch the day's orders
  2. You don't start packing orders until later in the day because you're manually checking them
  3. Your customer has to wait longer to get problems resolved because time is wasted trying to find order information

And when you bear in mind that overtime costs more money, it may actually work out cheaper to switch to an order management system.

Increasing errors + growing customer demand = bad news for business.

 

Customer experience is everything

It's critical for every eCommerce business, even the teeniest ones, to remember to prioritize customer expectations over profits. We almost didn't put this part in, because it sounds so obvious. But when we saw the results from this survey, we changed our minds.

Bain & Company found that out of the 362 businesses they surveyed, 80% believed they delivered a superior customer experience. They then surveyed customers to hear their side. And customers felt that only 8% of companies were really offering an exceptional experience. That's one hell of a gap. Which begs the question: How well are you really doing, in the eyes of your customers?

And customer service is becoming more and more important. 89% of companies now compete mostly on the basis of customer experience. You don't exactly have much choice when customers won't wait around for you to improve your service. In fact, 47% of customers will switch to a competitor within just one day of a negative encounter. Brutal.

But businesses who simplify their order management processes (which improves customer experience) do stand to gain a lot: customers who have an excellent experience are 4.5x more likely to pay a premium price.

 

Advantages of using order management software

 

Cost-effective

If you go for a SaaS-based OMS, you won't need to worry about hiring IT staff or paying a high upfront cost to install software/hardware in your workplace. You pay one subscription to get access that usually includes maintenance and support. With a SaaS solution, you can watch the pennies by choosing a monthly pay-as-you-go plan. And you can choose the right plan for your business needs. No need to pay extortionate fees for a tier your business isn't ready for.

If you’re worried about the scalability of a SaaS order management system, there's no need to be. The software grows with your business, and you can adapt your plan depending on your changing requirements (including upgrades and downgrades).

And as mentioned above, it may work out cheaper than paying your team to work longer hours to cope with demand.

 

Saves a ton of time

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When you cut down on manual processes, you free up a lot of time that could be used to grow the business. Why log into all of your sales channels separately to manually review orders and update them when you don't need to?

Bringing sales channels into one location and automating simple tasks can do amazing things. Denis Mehmedovic observes that a good order management system "reduces process time by up to 80%, which means that your team will have more time for other profitable activities." Or, you know, more time to take a well-deserved coffee break and deconstruct where things went wrong with The Walking Dead. Moving on.

 

Less errors

If you've got a team without a simple process to follow, it's pretty much a mistake breeding ground (if that's even a thing.) There're a lot of moving parts to get right when an order is received, especially when multichannel selling:

  • Reviewing the order
  • Picking
  • Packing
  • Shipping
  • Sending dispatch email and tracking info
  • Delivery

It could be that your team are struggling to get everything done, or gaps in communication are causing problems. Let's take double dispatching as an example: someone on your team unwittingly goes and picks an order that someone else is already picking. The duplicate order is then shipped out to the customer, who may be really peeved if they have to mail it back. Oops.

By having one centralized system, everyone can get on the same page with tasks. Team members will be able to see who's processing certain orders and (depending which software it is) everyone can create their own batches of orders that only they're responsible for.

Good software will also allow you to have unlimited users logging in, so this cuts down on time spent relaying information to each other. We're not trying to promote a silent, antisocial working environment here. It's just there's nothing more frustrating than trying to get a straight answer on what you're supposed to be doing!

Having one place to log into to create pick lists and batches, print shipping labels, and bulk action orders (amongst other tasks) reduces the risk of error and makes your order management process heaps more efficient.

 

Faster order dispatch times

There's a ton of pressure to get orders to customers, faster. It was found that "the maximum delivery time the average shopper will accept has fallen to 4.5 days, down from 5.5 in 2012."

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That ain't as fun as the frog (or lizard?) makes it look! The whole point of order management software is to reduce the amount of time spent on daily admin tasks, with a view to getting orders shipped as quickly as possible. Speed up your processes with automation and your customers are more likely to stay loyal to your brand. That alone is surely worth the investment.

 

Business visibility

We mentioned earlier that selling on multiple channels feels like running several separate businesses instead of one. Your orders and sales data are basically scattered all over the place, and you have to log into each system to piece together an overview of what's happening with your business. World's worst game of hide and seek.

If you're manually creating documents to help you stay on top of everything, you don't need to. Order management software hooks up to your channels and brings everything together in one place for a holistic view of your business. This is essential for keeping your operation organized, as well as allowing you to make better strategic decisions going forward (you'll be able to clearly see what's selling well and what isn't.)

 

'Evergreen' order management

Choosing a SaaS-based order management system puts your business in the best possible position for success. And you're probably thinking that of course, we would say that. But it makes sense: instead of wasting time developing an in-house system, or gritting your teeth with manual processes, it's much easier to subscribe to quality software that already exists.

By doing this, you'll be able to focus on creating an amazing omnichannel brand and making sure your team are delivering rave-worthy customer service. In a nutshell, your business gets to where you want it to be much faster.

And instead of paying out for upgrades to the latest versions, with a SaaS OMS, it's all built into your subscription. The system you use is continually updated so you automatically get the latest version; the vendor works on improving and adding features, and makes sure the software runs without issues. It takes a load off your plate instead of adding more onto it!

 

ChannelGrabber can help you simplify your order management

  • Our customers report up to 90% in time saved when managing orders
  • You can choose to pay monthly, or go for yearly and get 2 months free
  • Unlimited users at no extra charge
  • As your order volume changes, you can upgrade or downgrade anytime
  • Your marketplaces and webstore are brought together in an easy-to-use interface
  • Your team can create pick lists, batches and can bulk action orders
  • Shipping labels can be accessed and printed from inside the interface
  • Tracking information is sent to customers automatically
  • and more!

 

Learn more about multichannel order management software

 

What is a pick list?
How do I choose the right order management software?

About Author

Vicky Styles
Vicky Styles

Vicky worked her way up to an MA in Creative Writing, drawn in by the dream of writing poetry for a living (that didn't work out). After bouncing around in retail for a while, she discovered copywriting. Vicky then took her love of techy solutions and ecommerce and became ChannelGrabber's Creative Copywriter. In her spare time, she reads a lot of fiction. And she has good intentions to hit the gym every day. Is it her fault if she doesn't always make it there?

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